Quality Clauses

Vendor to read the following instructions:
Contact the Buyer in the event any requirement is unclear or if the Vendor cannot comply with the requirements.

Purchasing information shall describe the product to be purchased, including, when appropriate.

  1. Requirements for approval of product, procedures, processes and equipment. Requirements regarding the need for suppliers to:
    • Notify the organization of nonconforming product
    • Obtain organization approval for nonconforming product disposition
    • Notify the organization of changes in product and/or process, changes of suppliers, changes of manufacturing facility location, and where required, obtain organization approval
    • Records retention requirements
    • Right of access by the organization, their customer and regulatory authorities to the applicable areas of all facilities at any level of the supply chain, involved in the order and to all applicable records
    • Requirements for qualification of personnel
  2. Quality Management System Requirements
    1. The vendor is required to maintain a quality control system that meets the requirements of the latest revision of one of the following: SAE AS9100, ISO 9001, AS9003, D1-4426, NADCAP, ISO/IEC 17025, or ANSI/NCSL Z540.
    2. The vendor is required to maintain a quality control system adequate to assure items provided meet all requirements to the purchase order.
    3. Approval of vendor’s quality control plan is required prior to production.
  3. The identification and revision status of specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data.
  4. Requirements for design, test, inspection, verification (including production process verification), use of statistical techniques for product acceptance, and related instructions for acceptance by the organization, and as applicable critical items including key characteristics.
  5. Cleaning Requirement
    1. Items are required to be cleaned and certified to the level specified on the purchase order.
    2. Cleaning is not required.
  6. Material Control
    1. Material Review Board authority is not granted unless by Chemko.
    2. All material must be domestic in accordance with the buy america act.
    3. Provide cure date information as applicable to material furnished.
    4. Soft material which may directly or indirectly come into contact with oxygen shall be batch tested for oxygen compatibility. A certification of oxygen compatibility shall be maintained by the vendor and provided to Chemko.
    5. Physical and/or test data of raw material supplied or used in the production of articles on the purchase order shall be furnished by chemko. The data shall consist of information such as heat number, batch number, etc.
    6. Requirements for test specimens (e.g., production method, number, storage conditions) for design approval, inspection/verification or auditing.
  7. Calibration System
    1. The vendor shall maintain a calibration system in accordance with the criteria of either ISO/IEC 17025, ANSI/NCSL Z540 (latest revision.)
    2. The vendor shall maintain a calibration system adequate to meet the requirements of the purchase order.
    3. A certificate of calibration is required for all items on the purchase order.
  8. Documentation
    1. Vendor shall provide one (1) copy of certificate of conformance with the shipment of materials. C of C shall state that all items supplied are in compliance with the purchase order, applicable drawings, specifications and special instructions.
    2. Vendor shall provide for each component, within 15 days standard operation and maintenance instructions, assembly drawings & schematics and name and part number of each replacement part.
    3. Right of access by the organization, their customer and regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, involved in the order and to all customer requirements.
    4. Vendor shall retain all supporting documentation for a period of seven (7) to ten (10) years.
    5. First article inspection report per: SAE AS9102 (latest revision) using the FAI form # 1, # 2, # 3 where applicable from the specification SAE AS9102.
  9. Source Inspection
    1. All work on this order is subject to inspection and test by the government at any time. The government quality representative who has been delegated by NASA quality assurance functions on this procurement shall be notified upon receipt of this order. The government representative shall also be given 48 hours notice prior to inspection or testing operation involving this order.
    2. The government and/or customer has reserved the right to inspect any and all work on this order at the supplier’s facility.
    3. The source’s inspector stamp must appear on the shipper(s), test and inspection report data and the certificate of conformance.
    4. Chemko reserves the right to perform source inspection prior to shipment from the vendor’s facility. Notify Chemko 48 hours prior to shipment.
  10. Packing and Shipping
    • Vendor shall ship exact part number and quantity as stated on the purchase order unless instructed otherwise in writing.
    • Vendor shall protect items against damage and/or deterioration by good commercial packaging practices. Items are to arrive at Chemko in good condition.